Employee Intranet

An employee intranet is a private, secure network used by companies to connect their workforce, share resources, and streamline internal communication.

Modern employee intranet software goes beyond simple file storage—it improves collaboration, boosts engagement, and enhances the overall employee experience. From HR tasks to team updates, the employee intranet portal acts as a central hub for everything employees need during their workday.

What is an employee intranet?

An employee intranet is a centralized digital platform that allows employees to access company resources, communicate with colleagues, and stay informed about organizational updates. It serves as the backbone of internal collaboration.

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Why is an employee intranet important?

A well-designed intranet enhances communication, reduces email clutter, and increases productivity. Key benefits include:

Easy access to HR forms, policies, and handbooks
Improved transparency across departments
Better team collaboration and document sharing
Centralized announcements and news

Who uses the employee intranet?

Everyone across the organization—from C-level executives to frontline staff—uses the intranet. Specific users include:

HR teams using HR employee intranet tools for onboarding
Managers sharing reports and schedules
Employees accessing pay slips, training materials, or submitting requests

When should a company implement an employee intranet?

It’s ideal to adopt one when:

Teams start working remotely or across multiple locations
Communication gaps affect workflow
Employee engagement needs improvement
HR processes require automation or self-service options

Where is the employee intranet hosted?

Employee intranet software can be hosted:

On-premise (within the company’s servers)
On the cloud (e.g., Microsoft SharePoint, Google Workspace, Empuls)

Most companies now prefer cloud-based intranets for accessibility and scalability.

How does an employee intranet enhance the employee experience?

A strong employee experience intranet supports daily tasks and improves morale. It helps by:

Personalizing content based on job roles
Offering social features (likes, comments, recognitions)
Hosting wellness resources and feedback tools

This transforms the intranet into an engagement engine, not just a static noticeboard.

Employee pulse surveys:

These are short surveys that can be sent frequently to check what your employees think about an issue quickly. The survey comprises fewer questions (not more than 10) to get the information quickly. These can be administered at regular intervals (monthly/weekly/quarterly).

One-on-one meetings:

Having periodic, hour-long meetings for an informal chat with every team member is an excellent way to get a true sense of what’s happening with them. Since it is a safe and private conversation, it helps you get better details about an issue.

eNPS:

eNPS (employee Net Promoter score) is one of the simplest yet effective ways to assess your employee's opinion of your company. It includes one intriguing question that gauges loyalty. An example of eNPS questions include: How likely are you to recommend our company to others? Employees respond to the eNPS survey on a scale of 1-10, where 10 denotes they are ‘highly likely’ to recommend the company and 1 signifies they are ‘highly unlikely’ to recommend it.

Based on the responses, employees can be placed in three different categories:

Promoters
Employees who have responded positively or agreed.
Detractors
Employees who have reacted negatively or disagreed.
Passives
Employees who have stayed neutral with their responses.

What are some examples of employee intranet platforms?

Some of the best employee intranet tools today include:

Empuls: Combines recognition, surveys, and announcements to boost employee engagement intranet usage
Interact Intranet: Known for its intuitive interface and personalized feeds
Jive: Offers robust social collaboration features
Microsoft SharePoint: Popular in enterprises for document management and workflow integration